News
Procurement
Public tender for the outsourcing contract for the construction and maintenance of an e-learning system (re-announcement)
Regarding the open competitive bidding process for the purchase of medical washing machines
Questions and Answers Regarding the Open Competitive Bidding for the Contract for the Construction and Maintenance of an E-Learning System
Regarding the open competitive bidding for the renovation of the air conditioning system in the hospital building's operating room hall.
Basic policy on preventing fraud
Kyushu Dental University, a public university corporation, will properly manage and operate its research activities and promote efforts to prevent misuse, in accordance with the spirit of the "Guidelines for the Management and Auditing of Public Research Funds in Research Institutions (Implementation Standards) (Revised February 18, 2014)" and the "Guidelines on Responding to Research Misconduct (Established August 26, 2014)."
1. Clarification of the responsibility system within the organization
In order to properly manage and operate public research funds, we have revised the "Regulations Concerning the Prevention of Misconduct in Research Activities at Kyushu Dental University," clarifying the management responsibility system and defining the specific duties of each person in charge.
Chief Administrative Officer
This university will appoint a Chief Executive Officer who bears ultimate responsibility for the operation and management of competitive funding and other related matters, and this position will be filled by the university president.
Chief Management Officer
A Chief Management Officer will be appointed to assist the Chief Management Officer and to have the substantial responsibility and authority to oversee the entire institution regarding the operation and management of competitive funds, etc. This position will be filled by the Head of the Secretariat.
Compliance Officer
A Compliance Promotion Officer will be appointed, who will have substantial responsibility and authority over the operation and management of competitive funds, etc., within each department, and this position will be filled by the Dean of the Faculty.
Research Director
Regarding the prevention of research misconduct, excluding the inappropriate use of research funds, a Research Supervisor will be appointed, who will have the authority and responsibility to oversee the university and take appropriate measures to promote fair research activities. This position will be filled by the Vice President.
Research Ethics Education Officer
A Research Ethics Education Officer will be appointed, who will be the Dean of the Faculty, to have the substantial responsibility and authority to ensure the establishment and updating of knowledge regarding research ethics. The Research Ethics Education Officer will conduct research ethics education for researchers and others in order to prevent research misconduct.
Furthermore, we will promote the implementation of research ethics education for dental students.
2. Measures to prevent fraud and the reception system at this university
- A consultation and reporting hotline is located in the "Management Department, General Affairs Section."
- We accept inquiries regarding research funding and reports of misconduct.
- Please submit your inquiries and reports via telephone, email, fax, written document, or verbally.
TEL +81-93-582-1131 (ext. 7211) FAX +81-93-582-6000 - The investigation committee will investigate the reports that have been received.
- To protect whistleblowers, we will not subject them to any adverse treatment.
- The investigation results will be notified to all relevant parties, and they have the right to object to the results.
- If any fraudulent activity is discovered, we will take preventative measures.
- The General Affairs Section of the Management Department will be responsible for reviewing the expenditure of research funds.
- We will conduct internal audits in a planned manner.
3. Regarding the fraud prevention plan
We will monitor the progress of the fraud prevention plan and revise it as needed.
4. Rules for the Use of Research Funds
The highest-ranking executive officer will clarify the rules regarding the use and administrative procedures of public research funds (hereinafter referred to as "the Rules") and ensure that all members involved in the operation and management of public research funds are aware of them.
5. Regarding related regulations
- Regulations concerning the prevention of misconduct in research activities, etc.
- Rules of Operation for the Fraud Prevention Plan Promotion Office
- Rules of Operation for the Research Misconduct Prevention Investigation Committee
- Guidelines for Filing an Objection to the Research Misconduct Prevention Investigation Committee
- Guidelines for the Acceptance of Research Grants
- Internal Audit Guidelines for Preventing Research Funding Misappropriation
- Code of conduct regarding the use of public research funds
- Rules of Operation for the Office for Promoting the Prevention of Misconduct at Kyushu Dental University
6. Guidelines from the Ministry of Education, Culture, Sports, Science and Technology on preventing academic misconduct (for reference)
Regarding the submission of the "Pledge"
At our university, we require all members involved in research funding to sign a pledge.
Please download the form from the link below, sign it, and submit it to us.
[Target audience] Faculty members, research assistants, graduate students involved in the execution of research funding tasks, and all staff members who handle research funding.
[Submission destination] Management Department, General Affairs Section
To our business partners
Following the revision of the "Guidelines for the Management and Auditing of Public Research Funds in Research Institutions (Implementation Standards)," our university requires the submission of a pledge form for all transactions involving research funds with the university, with the exception of certain industries, etc.*, starting in fiscal year 2015. We appreciate your understanding and cooperation. Please submit the form to the Financial Management Section of the Management Department.
*1 Public institutions such as the national government, local governments, and independent administrative agencies.
2. School Corporation
3. International organizations, foreign companies, etc.
4. Electricity, gas, water, and telecommunications providers
5. Lawyers, patent and tax accounting firms, etc.
6. Individuals who are not trading partners.
Furthermore, starting in fiscal year 2016, with some exceptions, Secretariat will be responsible for ordering projects funded by research grants.
Please review our ordering and acceptance policies and procedures, and we appreciate your cooperation.
Acceptance system for the expenditure of research funds
Please be advised that, effective April 1, 2017, all services ordered using research funding will be handled by the acceptance center, which will then conduct the delivery and completion inspections.
1. Subject to acceptance inspection
- For public funds (all research grants), all contracts, regardless of the amount, require acceptance testing.
- This applies to items ordered from each department of the university using budgets excluding research funds, with a unit price of 50,000 yen or more, or a total order amount of 500,000 yen or more.
- This applies to services, repair work, etc., with a unit price of 100,000 yen or more, excluding items ordered under (2) using research budgets from each field of study at this university.
2. Place of inspection
Management Department, General Affairs Section, 2nd Floor, Main Building, Kyushu Dental University
3. Acceptance Method
- When delivering the items in question, please have them checked at the goods inspection center before delivering them to the ordering department. After the inspection stamp with the date of confirmation is affixed to the delivery slip, please deliver the items to the relevant department.
- For services, acceptance will be conducted based on the completion report from the service provider and the completion report from the client. If confirmation is not possible from both completion reports, we will accept the submission of photographs or other documents that can verify the situation. For English proofreading and similar services, we will confirm the work based on printed materials. If the delivery is in electronic format and you cannot bring the delivered materials to the acceptance center, please contact the acceptance center and have an inspector come and inspect the work.
- For repairs, inspection will be conducted based on the completion report from the repair company and the completion report from the client. If the repaired and inspected items can be brought to the inspection center, please attach documents that confirm the details of the work, such as the completion report, to the repaired and inspected items and have them inspected at the inspection center. If the repaired and inspected items cannot be brought to the inspection center, please contact the inspection center after the work is completed and have an inspector come and inspect the items.
Date on which this system will be applied
This applies to orders placed on or after April 1, 2017.
touch with
Management Department, General Affairs Section