Research ethics and fraud prevention

1. Clarification of the internal responsibility structure
   In order to properly manage and operate public research funds, we have revised the "Regulations Concerning the Prevention of Misconduct in Research Activities at Kyushu Dental University," clarifying the management responsibility system and defining the specific duties of each person in charge.
   (Chief Administrative Officer)
   This university will appoint a Chief Executive Officer who bears ultimate responsibility for the operation and management of competitive funding and other related matters, and this position will be filled by the university president.
   (Chief Administrator)
   A Chief Management Officer will be appointed to assist the Chief Management Officer and to have the substantial responsibility and authority to oversee the entire institution regarding the operation and management of competitive funds, etc. This position will be filled by the Head of the Secretariat.
   (Compliance Promotion Officer)
   A Compliance Promotion Officer will be appointed, who will have substantial responsibility and authority over the operation and management of competitive funds, etc., within each department, and this position will be filled by the Dean of the Faculty.
   (Research Director)
   Regarding the prevention of research misconduct, excluding the inappropriate use of research funds, a Research Supervisor will be appointed, who will have the authority and responsibility to oversee the university and take appropriate measures to promote fair research activities. This position will be filled by the Vice President.
   (Research Ethics Education Officer)
   A Research Ethics Education Officer will be appointed, who will be the Dean of the Faculty, to have substantial responsibility and authority for establishing and updating knowledge regarding research ethics. The Research Ethics Education Officer will conduct research ethics education for researchers and others to prevent research misconduct. Furthermore, they will promote the implementation of research ethics education for dental students.
2. Measures and reception system for preventing fraud at our university.
   1) A consultation and reporting hotline has been established in the "Management Department, General Affairs Section."
   2) We accept questions regarding research funding and reports of misconduct.
   3) Please contact us by phone, email, fax, in writing, or verbally for consultations or reports.
   　　TEL +81-93-582-1131 (ext. 7211) FAX +81-93-582-6000
   4) The investigation committee will investigate the reports received.
   5) To protect whistleblowers, we will not subject them to any adverse treatment.
   6) The investigation results will be notified to the relevant parties, and they may file objections to the results.
   7) If any misconduct is discovered, preventative measures will be taken.
   8) The General Affairs Section of the Management Department will be responsible for inspecting the expenditure of research funds.
   9) Conduct internal audits in a planned manner.

3. Regarding the fraud prevention plan
   We will monitor the progress of the fraud prevention plan and revise it as needed.
   

   Plan to Prevent Misuse of Public Research Funds at Kyushu Dental University, a Public University Corporation, for Fiscal Year 2025
4. Rules for using research funds
   The highest-ranking executive officer will clarify the rules regarding the use and administrative procedures of public research funds (hereinafter referred to as "the Rules") and ensure that all members involved in the operation and management of public research funds are aware of them.
   Kyushu Dental University (Public University Corporation) Research Fund Usage Rules Document (Updated 2017)
5. Regarding the relevant regulations
   1) Regulations concerning the prevention of misconduct in research activities, etc.
   2) Rules of Operation for the Office for Promoting the Prevention of Fraud
   3) Operating Regulations of the Research Misconduct Prevention Investigation Committee
   4) Guidelines for Filing an Objection with the Research Misconduct Prevention Investigation Committee
   5) Guidelines for the Acceptance of Research Grants
   6) Internal Audit Guidelines for Preventing Research Funding Misappropriation
   7) Code of conduct regarding the use of public research funds
   8) Rules of Operation of the Kyushu Dental University Anti-Fraud Promotion Office
   9)Guidelines for Handling Suspension of Transactions, etc., Related to Construction Work and Goods Procurement Contracts at Kyushu Dental University (Public University Corporation) (Japanese)
   10)Kyushu Dental University's Policy on the Preservation, Management, and Publication of Research Data (Kyushu Dental University Data Policy) (Japanese)
6. Guidelines and other information from the Ministry of Education, Culture, Sports, Science and Technology regarding the prevention of misconduct (for reference)
   

   1)Management and auditing of public research funds at research institutions (External link: Ministry of Education, Culture, Sports, Science and Technology)2)Response to research misconduct, etc. (External link: Ministry of Education, Culture, Sports, Science and Technology)

Eligible persons

Faculty members, research assistants, graduate students involved in the execution of research funding tasks, and all staff members handling research funds.

Submit to

Management Department, General Affairs Section

• Pledge (for research institutions) (Japanese)

1. Public institutions such as the national government, local governments, and independent administrative agencies.
2. School corporation
3. International organizations, foreign companies, etc.
4. Electricity, gas, water, and telecommunications companies
5. Lawyers, patent and tax accounting firms, etc.
6. Individuals who are not trading partners

Furthermore, starting in fiscal year 2016, with some exceptions, Secretariat will be responsible for ordering projects funded by research grants.
Please review our ordering and acceptance policies and procedures, and we appreciate your cooperation.

1. Subject to acceptance inspection
   1) For public funds (all research expenses), all contracts, regardless of the amount, must be inspected.
   2) This applies to items ordered from each department of the university using budgets excluding research funds, with a unit price of 50,000 yen or more, or a total order amount of 500,000 yen or more.
   3) This applies to services, repair work, etc., with a unit price of 100,000 yen or more, excluding items ordered in (2) using research budgets from each field of study at this university.
2. Location of the acceptance center
   Management Department, General Affairs Section, 2nd Floor, Main Building, Kyushu Dental University
3. Acceptance inspection method
   1) When delivering the items, please have them checked at the goods inspection center before delivering them to the ordering department, and have the delivery slip stamped with the date of confirmation before delivering them to the relevant department.
   2) For services, acceptance will be conducted based on the completion report from the service provider and the completion report from the client. If confirmation is not possible from both completion reports, we will accept the submission of photographs or other documents that can verify the situation. For English proofreading and similar services, we will confirm the work based on printed materials. If the delivery is in electronic format and you cannot bring the delivered materials to the acceptance center, please contact the acceptance center and have an inspector come and inspect the work.
   3) For repairs, inspection will be conducted based on the completion report from the repair company or the client. If the repaired and inspected items can be brought to the inspection center, please attach documents that confirm the details of the work, such as the completion report, to the repaired and inspected items and have them inspected at the inspection center. If the repaired and inspected items cannot be brought to the inspection center, please contact the inspection center after the work is completed and have an inspector come and inspect the items.